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MuMunicipal Year 2006/2007
1
Minutes of the Annual General Meeting of the
EAST MIDLANDS REGIONAL MANAGEMENT BOARD
Held: Thursday 15 June 2006 at 2.00 pm at Leicestershire Fire
and Rescue Headquarters, Leicester Road, Glenfield, Leicester LE3 8HD
P R E S E N T:
Derbyshire Fire Authority
Councillor Paul Smith
Councillor Richard Gerrard
Leicester, Leicestershire and Rutland Combined Fire Authority
Councillor Peter Roffey
Northamptonshire County Council
Councillor Mrs Liz Tavener
Nottinghamshire and City of Nottingham Fire Authority
Councillor Darrell Pulk
Councillor Brent Charlesworth
Lincolnshire County Council
Councillor Peter Robinson
Councillor Mrs Jean Johnson
Officers in Attendance
Mr Brian Tregunna, CFO, Derbyshire Fire Authority
Mr Dave Webb, CFO, Leicester, Leicestershire and Rutland Fire Authority
Mr Mike Thomas, CFO, Lincolnshire Fire Authority
Mr David Archer, CFO, Northamptonshire Fire Authority
Mr Frank Swann, ACFO, Nottinghamshire and City of Nottingham Fire
Authority
Board Officers
Mr Guy Goodman, Clerk to the Board, Leicester City Council
Ms Jane Doubleday, Business Support Team, Leicester City Council
Mr Trevor Peel, RMB Treasurer, Leicestershire Fire and Rescue Service
Mrs Jo Beresford, Regional Programme Manager
Ms Marie Ensor, Press Officer
DCLG
Mr Jeremy Lodge, Business Change Manager
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MuMunicipal Year 2006/2007
2
1. ELECTION OF CHAIR
The Clerk sought nominations for the post of Chair.
Councillor Paul Smith seconded by Councillor Darrell Pulk, nominated
Councillor Peter Roffey.
There were no further nominations.
RESOLVED:
that Councillor Peter Roffey be elected Chairman for 2006/07.
COUNCILLOR PETER ROFFEY IN THE CHAIR
2. ELECTION OF VICE-CHAIR
Councillor Paul Smith, seconded by Councillor Mrs Liz Tavener,
nominated Councillor Darrell Pulk.
There were no further nominations
RESOLVED:
that Councillor Darrell Pulk be elected Vice-Chair for 2006/07.
3. APOLOGIES FOR ABSENCE
Apologies were received from Councillor Graham Perkins (Leicestershire),
Councillor Bill Parker (Northamptonshire) and CFO Woods
(Nottinghamshire).
4. MINUTES OF THE PREVIOUS MEETING OF THE BOARD
RESOLVED:
that the minutes of the meeting held on 6 April 2006 be approved as
a correct record and signed by the Chairman.
5. DECLARATIONS OF INTEREST
The Chairman, Councillor Peter Roffey, informed the Board that
Leicestershire had withdrawn its bid for Media and Communications
Support to the Board and therefore had no interests in item 11.5 on the
agenda.
6. OTHER BUSINESS OF THE CHAIR
The Board received a presentation on Learning and Development Strategy
progress from Gill Newton, Chief Executive of the Fire Service College.
Page 3
MuMunicipal Year 2006/2007
3
The presentation outlined the key elements of the strategy and the
commitment to a national standard of learning and development.
7. CORRESPONDENCE RECEIVED BY THE BOARD
Correspondence relating to Development Support had been received on 8
June 2006 from IDeA in response to a request from the Board. After
some discussion in which the Board welcomed the proposal it was felt that
it was not the most appropriate time to commission this piece of work. A
more appropriate time would be after the Regional Control Centre had
been up and running in about 18 months.
RESOLVED:
to reconsider the proposal in December 2007
8. BUSINESS REMAINING FROM THE LAST MEETING
There was no business remaining from the last meeting.
9.
QUESTIONS RECEIVED UNDER STANDING ORDER 8.1
There were no questions received.
10. MINUTES AND REPORTS OF SUB-COMMITTEES AND PANELS
There were no minutes and reports of Sub-Committees and Panels to
receive.
11.
REPORTS OF THE CLERK
11.1
MEMBERSHIP
The Board received a report from the Clerk detailing the Membership of
the Board for the Municipal Year 2006/07.
RESOLVED:
that the membership of the Board for 2006/07 be noted.
11.2
APPOINTMENT OF LEAD MEMBERS
The Board received a report from the Clerk requesting nominations for
Lead Members for each of the workstreams comprising the Regional
Programme. The Board agreed to continue with the Lead Members that
were appointed in 2005/06.
RESOLVED:
that the following Lead Members for Regional Programme
Page 4
MuMunicipal Year 2006/2007
4
workstreams be appointed:
Command and Control
Councillor Peter Roffey
Procurement
Councillor Darrell Pulk
Integrated Common Services
Councillor Richard Gerrard
Resilience
Councillor Mrs Liz Tavener
Workforce Development
Councillor Peter Robinson
11.3 ANNUAL REPORT 2005-06 & BUSINESS PLAN 2006-07
The Board received the Annual Report and Business Plan from the Clerk.
The Board were advised that this was in the draft stage and had been
prepared by the Clerk, the Treasurer and the Regional Programme
Manager.
It had been prepared in a manner that would be easily
accessible for members to use and a quick reference guide for the public
and stakeholders.
Dave Green, representative of the Fire Brigades Union, raised issues on
the section including the East Midlands Region’s Achievements for
2005/06. Under the Human Resources Workstream reference is made to
a Discipline framework being developed and adopted within the East
Midlands Region and the development of a Grievance procedure and
Equality and Diversity Strategy for consultation. Mr Green had not seen
either of these documents and would wish for them to go before the Joint
Partnership Forum (JPF) for consultation. Jo Beresford, Regional
Programme Manager, confirmed that the Strategy was out to CFOA and
then the next step would be to take it to the JPF.
In response to a query from Councillor Robinson, the Regional
Programme Manger confirmed that the Priorities of the Board had been
agreed at the Regional Programme Board and were now included in the
Business Plan. It was acknowledged that, whilst Workforce Development
is not specifically mentioned, it is recognised as a Level 3 Priority
alongside Integrated Common Services.
Chief Fire Officer Woods had raised the question of East Midlands
Improvement Partnership ((EMIP) not being included in the Annual Report
and Business Plan. The Clerk informed the Board t that the document
had been finalised before this was pointed out but that CFO Woods would
put forward a report at the September 2006 Board meeting dealing with
the Board’s obligations to EMIP.
The Board discussed the method of circulating the Annual Report and
Business Plan to stakeholders and the public as hard copies. It was
agreed that the finalised version would be put on the website as soon as
possible and that the Press Office would make this information available
to Stakeholders. Marie Ensor, Press Officer, confirmed that the
Stakeholder databases held by individual FRSs were very comprehensive.
It was felt that as much information as possible about the work of the
Page 5
MuMunicipal Year 2006/2007
5
Board should be put into the public domain. However the cost of
distribution would need to be taken into account and hard copies would be
sent out in line with the distribution list established after last year’s Annual
General Meeting of the Board.
RESOLVED:
that the Draft Annual Report 2005-06 and Business Plan 2006-07
be approved -----